Predictive Scheduling Laws: Remain Compliant with Scheduling Software

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Predictive scheduling laws are being passed across the United States at local and state levels. These laws provide new facets of scheduling that businesses, both small and large, haven’t had to deal with and it’s making quite the impact.

So what exactly is predictive scheduling and why is it making waves in workplaces across the country? And what are the pros and cons that come with predictive scheduling as it pertains to your business and employees?

In this article, we’ll answer those questions and tell you everything you need to know about predictive scheduling and how to remain compliant with  employee scheduling software.

What is Predictive Scheduling?

When talking about predictive scheduling, we’re referring to laws and practices that help protect workers from unfair, discriminatory, and inconvenient scheduling processes.

The city of San Francisco was the first to implement a form of predictive scheduling in an effort to improve working conditions for those in industries such as retail, hospitality, or food service. Predictive scheduling has since been implemented in other business sectors along with other cities and states.

Prior to enacting predictive scheduling laws, those in the hospitality and foodservice industry were frequently subjected to being on-call, which made it nearly impossible to have a positive and productive work-life balance.

Workers who get called in last-minute were often required to find childcare or transportation last-minute – putting them under unnecessary stress. Thanks to predictive scheduling laws, the practice of calling an employee in with little to no notice is now illegal.

Which Cities and States Have Enacted Predictive Scheduling Laws?

Predictive scheduling laws, as mentioned, are swiftly being passed across the United States. If you haven’t heard of them yet, you will soon enough. You can check your Secretary of State website to see if laws are currently in effect or if they will be in the near future.

Here is a list of cities and states that have already passed predictive scheduling regulations:

  • San Fransico, California (Retail Employee Rights Ordinance)
  • San Jose, California (Opportunity to Work Ordinance)
  • Emeryville, California (Fair Workweek Ordinance)
  • New York (Fair Workweek)
  • New Hampshire (Senate Bill 416)
  • Ohio (Senate Bill 331)
  • Oregon (Fair Workweek Act)
  • Seattle (Secure Scheduling Ordinance)
  • Washington D.C. (Hours and Scheduling Stability Act of 2015)

Now that you have a good understanding of what predictive scheduling is and which cities and states have passed scheduling laws, let’s take a look at how it impacts your business.

What Are The Pros and Cons of Predictive Scheduling?

As previously mentioned, most predictive laws currently only apply to those in the retail, foodservice, and hospitality industry, but due to new legislation, these laws are being expanded to other business types as well. To make these new laws a bit more confusing, some of them only apply to business with a certain amount of employees.

Pros

  • Predictive scheduling can greatly improve employee satisfaction and engagement. Happy and engaged employees lead to an increase in customer service and potential business revenue.
  • Businesses that openly promote predictive scheduling and adhere to these laws have a competitive advantage when it comes to hiring new talent.
  • Distributing schedules in advance drastically reduces no-call, no-shows, and makes it much easier to get an employee to cover a shift if a co-worker isn’t able to make it in.
  • Predictive scheduling significantly reduces employee absenteeism as employees are able to better plan their personal lives around their work schedule weeks in advance.
  • By offering flexible scheduling to your workers, you can improve employee retention. Thus, lowering your labor costs.
  • Proper schedule distribution promotes both the physical and mental well-being of your employees.

Cons

  • You’re required to determine your staffing needs in advance. Without historical data to base your forecasting needs off of, this could be challenging.
  • Some areas require businesses to meet “predictability pay” guidelines. If not met, your business can be penalized for changing schedules on short notice.
  • Predictive scheduling laws require your business to convert part-time employees into full-time ones potentially resulting in an increase of your labor expenses.
  • Your business Obamacare status may be impacted by the new way you schedule your employees.

While it may time to adjust to new predictive scheduling laws, the pros far outweigh the cons, so in the end, it will be beneficial to both you and your employees.

Make Predictive Scheduling Simple with Scheduling Software

So what is the best way to implement predictive scheduling and ensure that you’re meeting these new regulations? The answer can be found in an employee scheduling tool.

If predictive scheduling impacts your business or will impact your business, you need dedicated scheduling software to help ease the transition and ensure compliance. An employee scheduling system allows you to create complex team shifts, which include night shifts, rotating shifts, and overlapping shifts, with ease

You no longer have to spend countless hours creating schedules as retail employee scheduling software does all the heavy lifting for you. What’s more, more solutions come with the ability to copy shifts from one week to the next or repeat shifts.

By investing in time clock and scheduling software, you can ensure that you remain compliant with predictive scheduling laws, improve employee happiness, and meet your businesses’ bottom line.

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